Information for Faculty

Instructions of Updating Faculty Profile Pages

All faculty have a Faculty Profile page on the School of Computer Science's website (http://www.socs.uoguelph.ca).

As a faculty member, you own the XML file that is used to create the profile page and this file is on the webserver (skeeter.socs.uoguelph.ca) in the directory:
/home/system/www-vhosts/socs/Profiles/Faculty

The file is named: yourLoginName.xml so, for example, the file for Deb Stacey is dastacey.xml. The login name that you should use is your SOCS (formerly CIS) one, not your uoguelph one.

If you do not know your login or password for the SOCS system please create a ticket in our Faculty of Engineering and Computer Science Help System (help.socs.uoguelph.ca) and our technical staff will help you.

Profile Updating Procedure

  1. Login in to the SOCS webserver:

    $ ssh myLoginName@skeeter.socs.uoguelph.ca

  2. Once you are logged in, change to the Faculty Profiles directory:

    $ cd /home/system/www-vhosts/socs/Profiles/Faculty

  3. Use your favourite editor to update your XML profile file:

    $ vi myLoginName.xml

  4. If you wish to update your photo on your profile page, you must do two or three things:
    1. Upload the image to skeeter (e.g. scp myimage.gif yourLoginName@skeeter.socs.uoguelph.ca: - this will put the image in your home directory on skeeter, /home/staff/yourLoginName)
    2. cp your image to the file that has been designated as your profile picture:
      /home/system/www-vhosts/socs/Profile/Faculty/img/yourLoginNamePortrait.gif
      For example, Deb Stacey would type in the following command:
      cp myimage.gif /home/system/www-vhosts/socs/Profile/Faculty/img/dastaceyPortrait.gif
    3. if your image is not in GIF format (i.e. it is a JPEG image), then you must also change the portrait name in your XML file - instructions for this are in the next section.
    4. The perfect image size is 150 pixels by 185 pixels. Because of size restrictions, your image can be 185 pixels high but is restricted to a maximum of 150 pixels wide - no resizing is done so wider images will spoil the page. If you are having trouble resizing your image, send email to the webmaster.

The Four Information Section in the XML File

There are 4 major sections to the information in the XML file:

  1. General and Contact Information
  2. Teaching Information: undergraduate courses, graduate courses, graduate students
  3. Research Information: research interests and summaries
  4. Publications

General and Contact Information

The XML for this section can be divided into three subsections:
  1. Contact Information
    • very easy to understand and modify.

    <!-- List your contact information here -->
    <contact>
    <prefix></prefix>
    <fname>First Name</fname>
    <lname>Last Name</lname>
    <suffix>, PhD</suffix>
    <title>Associate Professor</title>
    <email>yourLoginName [at] socs.uoguelph.ca</email>
    <office>Reynolds xxx</office>
    <phone>(519) 824-4120</phone>
    <ext>5xxxx</ext>

  2. Personal Website and Portrait Information
    • Your webspace area on the SOCS webserver is the default for your personal website. Please feel free to change the URL to something else if you wish.
    • If you change from a GIF image to a JPEG one than you need to change the file suffix from gif to jpg.

    <!-- The default for your webpage is the SOCS user website -->
    <homepage>http://www.socs.uoguelph.ca/~yourLogin</homepage>

    <!-- The default for your picture is a blank portrait - please put your -->
    <!-- new picture in the following file to display it on the website. -->
    <imgUrl> http://www.socs.uoguelph.ca/Profiles/Faculty/img/yourLoginPortrait.gif </imgUrl>
    </contact>

  3. Your Distinctions
    • After adding in your distinctions, remove the <!-- and --> markers - these indicate the start (<!--) and the end (-->) of a section that has been commented out of the XML.

    <!-- List your distinctions here -->
    <distinctions>
    <!--
    <distinction>Distinction 1</distinction>
    <distinction>Award 1</distinction>
    <distinction>Award N</distinction>
    -->
    </distinctions>

Teaching Information

In the first part of the XML you have an area where you can add a small explanation of your teaching interests or philosophy. There are three sections: General comments on teaching, comments on undergraduate teaching and comments on graduate teaching. If you leave them blank that is okay - they will just not appear!

<!-- List your teaching information here -->
<teaching>
<!-- A general introduction to your teaching philosophy - try to stay under 100 words -->
<genintro> Put info here </genintro>
<!-- Information about your undergrad teaching - try to stay under 100 words -->
<ugintro> Put info here </ugintro>
<!-- Information about your grad teaching - try to stay under 100 words -->
<gradintro> Put info here </gradintro>

In the second part of the XML you can list the undergraduate courses that you are teaching or that you regularly teach. The default for a course URL is our SOCS Moodle site but you do not need to point students at this site if you do not want to. The following XML shows an example for undergraduate courses that displays two courses. You can list as many courses as you wish. You can use this to show the courses that you teaching currently or ones that you have taught in the past.

<!-- Information about the undergraduate courses that you regularly teach -->
<undergradCourses>
<!-- List your courses here -->
<course>
<courseNo>CIS4780</courseNo>
<courseName>Computational Intelligence</courseName>
<courseUrl>http://moodle.socs.uoguelph.ca</courseUrl>
</course>
<course>
<courseNo>CIS3750</courseNo>
<courseName>System Analysis and Design in Applications</courseName>
<courseUrl>http://moodle.socs.uoguelph.ca</courseUrl>
</course>
</undergradCourses>

In the third part of the XML you can list the graduate courses that you are teaching or that you regularly teach. The default for a course URL is our SOCS Moodle site but you do not need to point students at this site if you do not want to. The following XML shows an example for graduate courses that displays one course. You can list as many courses as you wish. You can use this to show the courses that you teaching currently or ones that you have taught in the past.

<!-- Information about the graduate courses that you regularly teach -->
<gradCourses>
<!-- List your grad courses here -->
<course>
<courseNo>CIS6420</courseNo>
<courseName>Soft Computing</courseName>
<courseUrl>http://moodle.socs.uoguelph.ca</courseUrl>
</course>
</gradCourses>

In the fourth part of the XML you can list your gradate students (past or present) if you wish. The students are divided into Masters students and PhD students. If you wish to provide a link to the student's webspace on the SOCS webserver than in the gstudentURL simply fill in their login name on the SOCS system. For example, if Deb Stacey wishes to include her Masters student, Mitch Gillespie she would fill in the mgstudent area as shown below.

IMPORTANT REMINDER: remove the tag after if you want the entry to be displayed. The same is true for .

<!-- If you wish you can list your graduate students here -->
<gradStudents>
<!-- A Masters student: name and url (this is optional) -->
<!--
<mgstudent>
<gstudentName>Mitch Gillespie</gstudentName>
<gstudentUrl>mgillesp</gstudentUrl>
</mgstudent>
-->
<!-- A PhDs student: name and url (this is optional) -->
<!--
<pgstudent>
<gstudentName> Name of Student </gstudentName>
<gstudentUrl> studentSOCSLoginName </gstudentUrl>
</pgstudent>
-->
</gradStudents>

</teaching>

Research Information

In this XML section you can list your research interests and summaries of your research projects and programs.

In the research interests section you can list as many interests or sets of interests that you wish,

<!-- List your research interests here -->
<researchInterests>
<interest>
first set of interests
</interest>
<interest>
second set of interests
</interest>
</researchInterests>

In the research summary section you can include as many summaries as you wish. Each summary consists of a title and description.

<!-- Your research summary -->
<researchSummary>
<summary>
<title>
Title of Research Program
</title>
<description>
Description of research program...
</description>
</summary>
</researchSummary>

The research interests and summaries that are initially populating the website were derived from the 2009 Research Profiles document compiled by the School.

Publications

In the last section of the XML file, you will find your recent publications section. Each publication consists of three parts: Authors, Title and Details. In each of these sections do not add any punctuation (periods or commas) at the end of the information - these are inserted automatically but the system. You may add as many publications as you wish.

<!-- Your recent publications -->
<publications>
<publication>
<author>
Author 1 and Author 2
</author>
<title>
Title of the article
</title>
<details>
Publishing details
</details>
</publication>
</publications>

You have now completed your tour of the Faculty Profile XML file. Have fun promoting your teaching and research to all of the visitors to our new website!

If you have any questions or problems please contact Deb Stacey at dastacey@socs.uoguelph.ca.